Payroll Distribution

Payroll Distribution 

Procedure

Designated supervisors are responsible for authorizing pay for employees. All employees, regardless of employment type (full-time and part-time/adjunct), are paid monthly. Payday is normally the last regular working day of the month. Please refer to the Pay Dates/Pay Periods schedule for specific dates.

All employees are paid by electronic deposit of funds to their bank account. This information is submitted through the onboarding forms initially. Employees are welcome to update this information using Self-Service; all changes must be received no later than the 10th of the month (excluding June, November, and December where it is due by the 4th of the month). Returned deposits can take up to 15 days to be received by Payroll before a check can be issued for payment and will be held until updated/corrected direct deposit information is received.

All wages received by employees are subject to applicable federal and state income tax at the legal withholding rate. Employees are required to complete the W-4 and the NC-4 forms indicating withholding exemptions claimed for income tax purposes. Form W-2 indicating wages earned and taxes deducted are furnished to all employees no later than January 31 following the calendar year during which wages were earned. Employees should immediately report tax-withholding changes to the Business Office.

The Federal Insurance Contribution Act (FICA) covers all Durham Tech employees. The employee’s contribution may vary based on congressional action. To comply with state audit regulations, the Business Office files a copy of each employee's social security card, which is required to ensure that the social security number reported is accurate.

Purpose

Working Days – Days when the College is open and operating under a normal schedule. This excludes weekends, closings due to adverse conditions, and holidays.