|Am I eligible?||Financial Aid Forms||Frequently Asked Questions||Durham ConnectFunds|
|How do I apply?||Verification Process||Net Price Calculator||Refunds for Financial Aid Recipients|
|When do I apply?||Satisfactory Academic Progress||Sources of Financial Aid||Student Rights and Responsibilites|
The primary goal of Durham Tech's Financial Aid office is to provide financial assistance to students who, without such aid, would be unable to attend college. The key to financing your education is to start planning early. The more you know about how financial aid works, the better prepared you will be to pay for college. Take time to learn about your options and the multi-step application process as outlined below.
All students are encouraged to apply for aid. Students are required to meet the following:
Submit your FAFSA online. If you are interested in applying for financial aid, complete the FAFSA (Free Application for Federal Student Aid) online at www.fafsa.ed.gov. Make sure you include Durham Tech’s school code (005448), so the college will receive your information. The application process can take more time than you expect, especially during registration periods. Start now.
Complete any additional steps and submit your documentation. If you receive a notice from the federal government that you are qualified for financial aid, you still may have additional steps to complete the process to receive this money. You will receive an email and a letter from the Financial Aid office if there is additional paperwork you need to complete. Submit all documentation by the priority deadline, or you will not have the option of using your financial aid to pay for tuition and books. For more information, call 919-536-7209.
Applications or renewal applications for financial aid must be submitted for each academic year. The Free Application for Federal Student Aid (FAFSA) form is available for the upcoming academic year after January 1 online at www.fafsa.ed.gov. Students are encouraged to apply as early as possible for the next academic year, preferably no later than April 15. Durham Tech's Title IV school code is 005448. The correct Title IV school code must be listed on the application for Durham Tech to be able to electronically access the application information.
Students who submit paperwork by these deadlines and who are eligible to receive financial aid will be able to charge tuition, fees, and books to their financial aid award during registration. The college will continue to process paperwork after these deadlines; however, due to the high volume of requests, we cannot guarantee that your paperwork will be processed in time to complete everything prior to registration for classes.
Late Processing Deadlines
It is important for you to understand the financial obligations you will incur while attending college. Use the Net Price Calculator (opens in a separate window) to get a general estimate of the full cost of attending and how much federal financial aid you might be eligible to receive at Durham Technical Community College.
Federal law now requires all colleges and universities to provide this tool so that you can use it to compare costs at a variety of colleges. By providing some of your basic financial information, the online tool can give you an estimated cost of tuition and fees, estimated book expenses, living expenses (rent, housing, food, otherwise known as “room and board” even though you will live off-campus if you attend Durham Tech), and transportation expenses.
As your Free Application for Federal Student Aid (FAFSA) is processed, you may be selected by the federal government to verify the accuracy of your information. Additional forms may need to be completed. Financial Aid staff will need to receive and verify this additional documentation from you before an award can be made. It is very important that you submit any required documentation as soon as possible to avoid delays in processing time. You may review the status of the submission of these forms using the "My Documents" screen in your WebAdvisor account.
Use the appropriate forms below if you have been asked by Durham Tech's Financial Aid office to submit additional documentation to apply for financial aid. The notification email will include the verification group number you are assigned. You only need to fill out the forms for that verification group.
If you are selected for verification, you are not alone. About 40 percent of all FAFSA filers are selected for the verification process, which requires us to collect documentation to check the accuracy of your FAFSA information. The documents that we can now accept to verify your tax information have changed based on policy changes from the US Department of Education. Please note that either a tax transcript from the IRS or an updated FAFSA using the IRS Data Retrieval Tool are the only two ways to verify tax data starting with the 2012-13 academic year. If you do not, or cannot, use the IRS Data Retrieval Tool, you will be required to obtain a tax transcript from the IRS. Using the IRS Data Retrieval Tool to populate your FAFSA tax information will make the verification process more efficient because the tax information will be verified by the IRS Data Retrieval.ALERT: Scam artists posing as financial aid personnel call students informing them that they have received a federal grant. They ask for a credit card, bank account, or social security number. Avoid scams by not giving out any sensitive personal information over the phone. Durham Tech contacts students via their ConnectMail account unless they are returning a student's phone call. They will not ask for sensitive personal information.
Federal regulations require students receiving Title IV financial assistance to maintain satisfactory academic progress. In general, satisfactory academic progress includes maintaining a 67 percent completion rate and a 2.0 cumulative grade point average. Failure to maintain satisfactory academic progress will result in the suspension of aid. Students must maintain satisfactory academic progress regardless of enrollment status (full-time, part-time) or admitted program.
Consult the Financial Aid Satisfactory Academic Progress document to review the methods of assessment, time limitations, various statuses, consequences, grades, program requirements, and appeals procedure for satisfactory academic progress. Students who wish to appeal suspension of financial aid due to failure to meet satisfactory academic progress must complete the Satisfactory Academic Progress Appeal and submit it to the Financial Aid office.
How do I use financial aid to pay for my tuition, fees, and books?Students who have completed the entire application process by the priority deadlines for each term and who have been awarded financial aid (grants or loans) prior to registering for courses will have tuition and fees automatically deducted from their account and will have the option to charge books and required supplies at Durham Tech's bookstore. Students who have not completed the entire application process by the priority deadlines must be prepared to pay for tuition, fees, books, and supplies independently.
Students with financial aid awards may charge books and supplies at Durham Tech's bookstore on the following dates:
Spring Semester 2014: January 3 – January 24.
Please note: Financial aid vouchers cannot be used online.
Students whose tuition and fees will be paid by other programs or agencies must take their bill to the Business Office cashier before the payment deadline. Documents that authorize charging tuition to a third party must be on file with the college's Business Office before registration charges can be transferred to the sponsoring agency.
A limit of $1,500 is the maximum amount that can be charged to a student's account per term. Additionally, the following items have been excluded and may not be charged at the bookstore using financial aid funds:
Students may request an increase in the limit, not to exceed a total of $1,800 (initial $1,200 plus up to $600), by completing the Bookstore Limit Request form.
NEW! Starting summer 2014, Durham Tech is partnering with Higher One, a financial services company, to disburse funds more quickly and to provide you with a choice about how to receive your disbursement. Read more about Higher One and the changes to the your financial aid disbursement.
The anticipated release date for summer 2014 is the third week in June.
Please verify your address in WebAdvisor so your check is mailed to the correct address. You may change it using the online form.
It is important to note that any student taking a combination of regular length and second mini-session courses in the same semester will receive two disbursements of funds in the same semester. The college cannot disburse funds for classes that have not yet started.
Why does it take six weeks to disburse my financial aid funds?Durham Tech, like all other North Carolina community colleges, must disburse funds differently from North Carolina universities and private colleges. We disburse funds (grants and loans) later than these other institutions because we are required by the state to verify your attendance in all classes prior to releasing any funds to you.
Currently, there are three steps to verifying attendance. First, the college creates rosters after the 10% period of the semester (which occurs about two weeks past the first date of the term). Then, after all of our faculty have recorded attendance data on these official rosters (due about four weeks after the term), we enter the individual data for each student in our student information system. Once this manual data-entry process is complete, the Financial Aid office works with the Business Office to authorize funds and to prepare checks. As such, the entire process takes about six weeks given the large volume of students with awards.
This attendance check is in place to ensure that no fraud occurs for someone that tries to get federal financial aid funds without actually attending or completing college classes. The federal government has established rules for verifying attendance that Durham Tech must follow.
As such, it's important to plan ahead for your immediate financial needs during the first six weeks of the term. If funds are due to you after your tuition, fees, and bookstore charges are paid, they will be disbursed to you, but not at the beginning of the semester.
Can I receive financial aid for the summer term?
If you plan to enroll in summer term classes and requesting financial aid support, complete the Summer Term Financial Intent eform so the Financial Aid office may review your aid eligibility. Please note that students who qualified for and received full-time financial aid disbursements during both the fall and spring terms are generally not eligible for aid in the summer term.
What do I need to do to maintain satisfactory progress for my financial aid?
To maintain satisfactory progress, students receiving financial aid must have an overall 2.0 grade point average (GPA) and have a 67 percent cumulative credit hour completion rate. This information is listed below in the Satisfactory Progress for Financial Aid section.
If I decide to not attend Durham Tech after I have registered and been awarded financial aid, what do I do?
You must officially withdraw from all courses for that semester. Failure to formally withdraw from courses will result in you owing the full amount of tuition and fees to Durham Tech, and your financial aid award cannot be used to pay for that bill.
What happens to my financial aid if I stop attending or have to withdraw from classes?
Withdrawing from classes negatively impacts the 67 percent satisfactory academic progress completion rate you must maintain to keep your financial aid award. If you stop attending class, you may receive a failing grade ("F") for lack of attendance. This failing grade negatively impacts your completion rate and your grade point average. If you cannot continue a class, make sure that you complete the official withdraw process.
Do I have to be enrolled full time to receive federal financial aid (Pell Grant)?
In most cases you do not have to be enrolled full time. Students are eligible for different amounts of Pell Grant awards based on household income. Occasionally a student is only eligible for a small amount of Pell because the household income is higher. The amounts are determined by federal formulas. All Pell Grant awards are adjusted according to the number of credit hours the student registers for each term. For instance, if a student registers half time, their award will be adjusted to half time. If you have questions about your financial aid award, please visit the Financial Aid office in the Wynn Center.
For how many hours must I be enrolled to receive my full-time federal financial aid award?
You must be registered for at least 12 credit hours in each semester to receive a full-time award for that semester. The 12-hour requirement for full-time status also applies to the summer term.
What do I need to do to receive money from the North Carolina State Community College Grant and the North Carolina State Education Lottery Grant?
If you have completed your federal financial aid application (FAFSA) and entered Durham Tech’s school code (005448) on the application, the Financial Aid staff will automatically evaluate the results of your application to see if you qualify for any of these state funds. To receive any state funds, you must register for at least 6 credit hours in the fall or spring semester. Money is not available from these two state grants in the summer term.
What are my rights and responsibilities?
As a student, you have rights and responsibilities concerning your financial aid along with loan rights and responsibilities. Read more about your rights and responsibilities.
Durham Technical Community College applies its fair and equitable refund policy to all students and the refund requirements as prescribed by federal regulations. All financial aid recipients who withdraw or cease to attend all classes before the 60 percent point of the term must pay back part of the unearned portion of their reward. Copies of these policies and sample refund calculations are available in the Financial Aid office upon request. The Business Office is responsible for accepting and documenting repayments to ensure the return of the refund to the proper agencies. (Students who do not repay the funds are referred to the U.S. Department of Education for collection.)
Questions about financial aid should be directed to
The Durham Tech refund policy for tuition and fees is available on the Tuition and Fees page of the website.
Durham Tech disburses financial aid in the forms of scholarships, grants, loans, and work-study opportunities within the college.
A grant is money which does not have to be repaid. A scholarship,
which does not have to be repaid, is money awarded under special conditions
— usually in recognition of outstanding achievements. A loan is money that you must repay. Work-study
provides the opportunity to work part time in administrative or departmental
offices, the Library, laboratories, and other sites on or off campus. For more information about the process for applying for a student loan, consult the loan application information and steps.