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Constitution of the Student Senate Of Durham Technical Community College

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ARTICLE I. NAME AND PURPOSE

Section 1.

The name of this organization shall be the Student Senate of Durham Technical Community College.

Section 2.

The purpose of the Student Senate shall be to coordinate and regulate student activities; to provide procedural guides for student participation in making policies concerning student affairs; to provide a framework within which students may work to improve the college; to serve as an agency to stimulate civic responsibility, and to encourage and assist with enforcing campus regulations that affect the whole student body.

ARTICLE II. MEMBERSHIP

Section 1.

The Senate shall consist of representatives from each curriculum area, chartered club or organization, and non-curriculum students ("visiting students" status).

 

Paragraph 1.

The representatives from each curriculum area shall consist of four Senators from the Arts, Sciences, and University Transfer; four Senators from Applied and Public Service Technologies; four Senators from Business, Education, and Information Technologies; four Senators from Health Technologies. The Senators representing each of these departments shall be appointed by the Dean of that department.

 

Paragraph 2.

The representative from each non-curriculum area shall consist of four Senators from High School Programs (which include those participating in the Middle College Program, Adult High School Diploma, the Gateway to College Program and all other high school equivalency programs); and four Senators from the Corporate and Continuing Education Program and those with "visiting students" status . The Senators representing each of these departments shall be appointed by the Dean of that department.

 

Paragraph 3.

The representatives from the chartered clubs or organizations shall consist of one Senator from each chartered club or organization.

 

Paragraph 4.

The Executive Board members shall occupy eight seats, serving independently of any club, organization, or department from which they may have originated. These positions shall be chosen by the Student Senate through an election process.

Section 2.

The decision to select or elect student Senators shall be made by the represented curriculum area or club or organization.

Section 3

Senators shall be full-time or part-time students at Durham Technical Community College.

 

Paragraph 1.

Full-time faculty, part- time faculty and /or individuals contracted to teach a credit course at Durham Technical Community College are not eligible to serve on the Student Senate.

Section 4.

Senators shall serve for the academic year (fall through spring semesters). Senators may serve more than one term on the Senate. Senators, not able to complete a full term, shall be replaced by the Advisor of their chartered club, or organization, or the Dean of their curriculum area.

Section 5.

The newly elected Executive Board of the Student Senate shall work together during the summer to create a budget to be submitted to and approved by the incoming Student Senate at the beginning of each academic year when the fall semester Student Senate convenes. Once approved, this budget shall be binding through the remainder of the academic year unless a majority vote of the Senate agrees to override the approved budget. All spending must correspond with the approved budget and this constitution. If no budget has been approved, the existing members of the Executive Board shall make all spending decisions by majority vote until a budget is approved. In the case that there are no Executive Board members, Advisors shall make all spending decisions until a new Executive Board is elected.

ARTICLE III. OFFICERS

Section 1.

The Executive Board of the Senate shall be the President, Vice President, Secretary, Treasurer, Community Outreach Committee Chairperson, Student Concerns Committee Chairperson, Social Activities Committee Chairperson, and Public Information Officer. Advisors to the Student Senate shall be nonvoting members of the Executive Board.

Section 2.

The current Executive Board of the Student Senate shall refrain from holding office in a club or organization.

Section 3.

The members of the Senate shall elect the Executive Board each year in Spring Semester.

Section 4.

Duties of the Executive Board

 

Paragraph 1.

The President shall preside at all meetings, maintain order at all meetings, notify Senators of all upcoming meetings, coordinate the Senate meeting agenda with the Senate Advisors, appoint committees, maintain communication with the Dean of Students, and maintain a 2.5 or higher cumulative grade point average while in office Other responsibilities will be added as needed.

 

Paragraph 2.

The Vice President shall assume the role of the President in her or his absence, assist the President with maintaining order at all meetings, provide guidelines for Parliamentary procedures, and maintain a 2.5 or higher cumulative grade point average while in office Other responsibilities will be added as needed.

 

Paragraph 3.

The Secretary shall maintain a permanent record of minutes of the Senate meetings. The Secretary shall turn these minutes into the Vice President within two weeks of each meeting, type correspondence in a timely manner as needed for the Senate, and maintain a 2.5 or higher cumulative grade point average while in office Other responsibilities will be added as needed.

 

Paragraph 4.

The Treasurer shall maintain a working budget and present the budget at monthly Senate meetings. The Treasurer shall also be the Senate liaison with the Senate Advisors regarding any requests for money and maintain a 2.5 or higher cumulative grade point average while in office Other responsibilities will be added as needed.

 

Paragraph 5.

The Community Outreach Committee Chairperson shall preside at all Community Outreach Committee meetings, maintain order at all Community Outreach Committee meetings, coordinate the agenda for Community Outreach Committee meetings, maintain an attendance record of each Community Outreach Committee meeting, and ensure staffing at all community outreach and fundraising events. The Community Outreach Committee Chairperson shall maintain a 2.5 or higher cumulative grade point average while in office Other responsibilities will be added as needed.

 

Paragraph 6.

The Student Concerns Committee Chairperson shall preside at all Student Concerns Committee meetings, maintain order at all Student Concerns Committee meetings, coordinate the agenda for Student Concerns Committee meetings, maintain an attendance record of each Student Concerns Committee meeting, and ensure staffing at all Student Concerns Committee events. The Student Concerns Committee Chairperson shall maintain a 2.5 or higher cumulative grade point average while in office Other responsibilities will be added as needed.

 

Paragraph 7.

The Social Activities Committee Chairperson shall preside at all Social Activities Committee meetings, maintain order at all Social Activities Committee meetings, coordinate the agenda for Social Activities Committee meetings, maintain an attendance record of each Social Activities Committee meeting, and ensure staffing at all Social Activities events. The Social Activities Committee Chairperson shall maintain a 2.5 or higher cumulative grade point average while in office Other responsibilities will be added as needed.

 

Paragraph 8.

The Public Information Officer shall direct the printing and publication of Student Senate materials, and assist in all other areas related to public information as deemed desirable by the Student Senate Executive Board and the purpose of the organization. The Public Information Officer shall maintain a 2.5 or higher cumulative grade point average while in office Other responsibilities will be added as needed.

Section 4.

The Executive Board shall have the power to allocate up to one hundred dollars of Senate funds in emergency situations by a majority vote of the members of the Executive Board.

Section 5.

Failure of individual members of the Executive Board to perform the duties of the office shall constitute sufficient grounds for impeachment. Charges of impeachment may be brought forth by any Senator against any member of the Executive Board. Charges will be heard in a closed session by the Executive Board. Advisors to the Student Senate must be present during this closed session. The Executive Board will impeach by a majority vote of the remaining members of the Executive Board.

Section 6.

The Executive Board may choose to elect a maximum of 10 Senators from the general student population to represent areas not covered by curriculum programs, chartered clubs/organizations and non-curriculum students (“special student status”).

ARTICLE IV. MEETINGS 

Section 1.

The Senate shall meet monthly at a regularly scheduled time. Special meetings shall be called as needed. Senate meetings shall be open to all students, faculty and staff.

Section 2.

Attendance at all monthly Senate meetings¾and meetings of committees on which the Senator serves¾is required. Attendance at monthly Senate meetings will be enforced as such: any Senator who misses two meetings shall have their club/organization Advisor or appropriate Dean notified. If two meetings are missed, active status of that Senator will be reviewed by the Executive Board. Should the Board find that there is adequate evidence to support the loss of active status, that Senator will lose voting privileges until active status is re-established in accordance with Article VII, Section Six. The appropriate Dean, club/organization Advisor or current Executive Board has the right to appoint a new Senator prior to the next Senate meeting.

ARTICLE V. RESPONSIBILITIES

Section 1.

Senators shall be aware of issues and concerns in their specific curriculum areas of organizations as well as issues and concerns impacting the entire student body.

Section 2.

Senators shall serve as student body representatives on college committees, as requested.

Section 3.

The Student Senate shall monitor funding requests to be reimbursed from student activities funds.

Section 4.

All Senators must maintain active status, which is defined as attendance at all monthly and committee meetings, active participation in at least one standing committee, and active participation in Student Senate sponsored activities.

Section 5.

Senate clubs and organizations may request and receive funding allocations by following the steps outlines in the Guidelines for Reaffirmation of Active Status.

ARTICLE VI. COMMITTEES

Section 1.

The Student Senate shall establish committees to carry out tasks during the school year.

 

Paragraph 1.

Standing committees shall be the Community Outreach Committee, the Student Concerns Committee, and the Social Activities Committee. The role of the Community Outreach Committee shall be to organize events and activities, which promote humanitarian actions within the local community. The role of the Student Concerns Committee shall be to accurately represent concerns from the greater student body and propose actions to remedy these concerns. The role of the Social Activities Committee shall be to organize events and activities that contribute to the social development of students.

 

Paragraph 2.

Each Senator must serve on at least one committee. Prior to the second Senate meeting of the school year, each Senator shall choose the committee in which he or she will serve.

 

Paragraph 3.

Ad hoc committees shall be established as needed during the school year.

 

ARTICLE VII. STUDENT CLUBS OR ORGANIZATIONS 

Section 1.

Any group of students desiring to function as a student organization of Durham Technical Community College, which has purposes consistent with the Senate constitution, may apply for recognition as a club by the Student Senate and the college through submission of a Request for Charter.

Section 2.

The act of Charter and recognition shall be evidence of the right of the organization to use the name of the Senate and the college and shall entitle the group to the use of College facilities in accordance with normal policies, procedures and regulations.

Section 3.

Each student organization shall be responsible to the Student Senate and the college and shall be held responsible for the official acts of their officers and members.

Section 4.

Each student organization shall elect or appoint one representative for the Student Senate who will serve for the academic year (fall through spring semesters).

Section 5.

Each student organization must maintain active status with the Student Senate. Active status is defined as consistent attendance at all monthly meetings by the club or organization’s appointed representative (refer to Article 4, Section 2), active participation and attendance in at least one standing committee by the appointed representative, and participation in Student Senate sponsored activities.

Section 6.

At the point that the club or organization’s representative misses two Senate or committee meetings, or evidence is presented to the Student Senate that the club or organization has not maintained active participation in events, active status of the club or organization will be reviewed by the Executive Board. Should the Board find that there is adequate evidence to support the loss of active status, the club or organization will lose voting privileges and access to all Student Senate funding until active status is re-established. Clubs or organizations seeking re-establishment of active status should submit a written request for reinstatement that includes a plan to actively participate in the Student Senate, the name of the newly-appointed representative, and attendance by this representative at all remaining Senate meetings. Individual curriculum representatives seeking re-establishment of active status should first seek re-appointment by the appropriate Dean of his or her curriculum area. In the case that this is approved, the Senator should then submit a written request for reinstatement that includes a plan to actively participate in the Student Senate and to attend all remaining Senate meetings. If all requirements are satisfied, active status will be re-instated at the end of the second consecutive Senate meeting attended by the newly-appointed or returning representative.

ARTICLE VIII. VOTING

Section 1.

Each Senator shall have one vote.

Section 2.

A quorum shall consist of one fourth of the total numbers of Senators serving in a given school year. If a quorum is not present and the Senators present decide, by consensus, that a vote needs to be taken on a particular issue, an emergency meeting will be called within ten days. Senators shall be notified of the emergency meeting by phone and the number of Senators present at that meeting will be considered a quorum.

Section 3.

To pass a motion, a majority vote of the quorum is needed.

ARTICLE IX. RULES OF ORDER

The rules contained in Roberts’ Rules of Order (current edition) shall govern the Senate and any committees in all cases and situations to which they are applicable and in which they are consistent with this Constitution.

ARTICLE X. ROLE OF THE INSTITUTION

Durham Technical Community College shall provide an opportunity for the development of responsible student leadership on campus by sponsoring and supporting the Student Senate.

 

Paragraph 1.

Advisors shall provide advice and counsel to the Student Senate, helping Senators fulfill their responsibilities as outlined in Article V. Advisors shall be exempt employees of the college.

ARTICLE XI. BY-LAWS

The Student Senate shall have the power to adopt and enforce such By-laws as shall not violate this Constitution. Proposed By-laws must be approved by the Dean of Student Development and Support, the Vice President for Student Learning, Development, and Support, and the President of the College. If disapproved, the Dean of Student Development and Support, the Vice President for Student Learning, Development, and Support, and the President of the College must state in writing exactly what sections are not agreeable and submit this for Senate amendment of such sections.

ARTICLE XII. AMENDMENTS

The Constitution may be amended by a majority vote of the Student Senate. A proposed amendment must be submitted in writing to Senators two weeks prior to the vote. Proposed amendments must be approved by the Dean of Student Development and Support, the Vice President for Student Learning, Development, and Support, and the President of the College. If disapproved, the Dean of Student Development and Support, the Vice President for Student Learning, Development, and Support, and the President of the College must state in writing exactly what sections are not agreeable and submit this for Senate amendment of such sections.

ARTICLE XIII. RATIFICATION

This constitution shall be adopted if approved by a quorum vote of the Senate and approved by the Dean of Student Development and Support, Vice President for Student Learning, Development, and Support, and the President of the College. If disapproved, the Dean of Student Development and Support, Vice President for Student Learning, Development, and Support, and the President of the College must state in writing what sections are not agreeable and submit this for Senate amendment of such sections.

 

Revised November 2012


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