Advising and Registration

Advising

Academic advising is an interactive process which connects students with a knowledgeable faculty or staff member who can help them make wise educational decisions. Students who have received effective academic advising will understand the courses required to complete a degree, develop a personal plan to be successful in these courses, and be prepared to register for courses appropriate to their skill levels and educational goals. All new students will meet with an academic advisor during ConnectSession, Durham Tech’s student orientation. Returning admitted students will connect with an assigned program academic advisor. Visiting students are advised during general registration in the Admissions and Enrollment Services. All students are required to meet with an advisor prior to registration each semester. Detailed instructions are provided in the advising section

 

Registration

Semester class schedules are available on the college’s website. Each semester, returning admitted program students may register during priority registration using WebAdvisor, Durham Tech’s online registration system. New and visiting students will register during general registration using WebAdvisor. To register for courses, all students must receive approval from an academic advisor and use WebAdvisor to register. Students may pay their tuition and fees through WebAdvisor or in person at the Cashier's office. Students receiving veterans educational benefits must also receive approval from the Veterans Affairs office before they pay tuition and fees. Detailed instructions are provided on the registration web page.

 

Changes of Schedule

Students who have met with an advisor during priority, general, or late advising and registration may register, make schedule adjustments, and add or drop courses by accessing WebAdvisor through the last day of late registration. Students do not need to meet with an advisor again unless they are registering for classes not previously approved by an academic advisor or need additional assistance.

Students may not add classes to their class schedules or change sections after the last day of late registration.

The college reserves the right to reassign students to different sections or classes if it determines that such reassignments are in the best interests of the student and/or of the teaching and learning process.

 

Grade Reports and Reporting

Grade reports are available through WebAdvisor at the end of each semester. The grade report information includes the semester hour credits earned and the grade point average for the semester.

Each semester, Durham Tech establishes a date on which final course grades are due. Instructors will not generate a final grade for a student prior to that date. To ensure that all students are treated in a fair and equitable manner, faculty in the Arts, Sciences, and University Transfer Department will not generate a final grade for any student prior to the final grade due date. Furthermore, instructors will not arrange early exams for any student in order for the student to meet deadlines at another institution. Students who find that this policy conflicts with grade reporting deadlines at their home institution must work to resolve the matter at that college or university rather than at Durham Tech.


Student Withdrawals, Faculty Withdrawals, and Class Absences

Student-initiated Withdrawals

Students may officially drop one or all courses prior to the 75 percent tuition refund deadline of each semester without the enrollment being shown on the transcript. The last date for students to withdraw with a refund and the last date to initiate a withdrawal with a grade of W are published in the Important Dates section of the website. During the traditional 16-week fall and spring semesters, the 60 percent date is ordinarily near the end of the tenth week of class; for a 10-week semester, near the end of the sixth week; and for an 8-week term, near the end of the fifth week. For irregular length courses, the last day students may withdraw with a grade of W is publicized by the instructor. Students making registration changes prior to the 75 percent tuition refund deadline may be eligible for a refund and must complete the necessary refund request process. Please review the refund procedures

After the close of the drop period and prior to the 60 percent date in the semester, students may officially withdraw from one or all courses with a grade of W. To initiate an official withdrawal, complete an electronic withdrawal form. Use your WebAdvisor username and password to log in to the system. It is best to use Chrome, Firefox, or Safari to access the forms.

Students may receive a grade of F due to lack of attendance. Failure on the part of the student to withdraw officially from a course could result in a grade of F. Therefore, all students should refer to the instructor’s attendance policy included on the course syllabus, and students with questions or concerns should consult with their instructor.

Students with medical situations that necessitate requesting withdrawal from all credit courses past the normal deadlines should complete the Request for Medical Withdrawal form, attach appropriate documentation, and submit the form and documentation to Durham Tech’s Counseling office. Withdrawal requests past the normal deadline will be recommended for approval only if the student provides appropriate medical documentation as specified in the procedure. The Counseling and Student Development office is located on Durham Tech’s Main Campus in the Phail Wynn, Jr. Student Services Center, room 1309. For more information, call 919-536-7207, ext. 1413.

Faculty-initiated Withdrawals

Consecutive Absences

Any student with consecutive absences equaling or exceeding 15 percent of the instructional hours for the course prior to the official withdrawal date for the course will be withdrawn from the class by the instructor with a grade of W.  

If a student misses 15 percent of the class meetings consecutively such that the student’s last absence occurs after the first 60 percent of the instructional hours for that course, the instructor will submit a withdrawal form assigning the grade of F.  Students enrolled in Developmental Education courses in this situation will be withdrawn with a grade of W. Excused absences are not counted when calculating the 15 percent absence threshold.

Intermittent Absences

If a student misses 15 percent of the class meetings intermittently within the first 60 percent of the instructional hours for that course, the instructor may withdraw the student from the course assigning the grade of W.   If a student misses 15 percent of the class meetings intermittently such that the student’s last absence occurs after the first 60 percent of the instructional hours for that course, the instructor may assign the student the grade of F.  Students enrolled in Developmental Education courses in this situation may be withdrawn with a grade of W. Excused absences are not counted when calculating the 15 percent absence threshold.

Students should refer to the instructor’s attendance policy included on the course syllabus, and students with questions or concerns should consult with their instructor.

A student who has withdrawn from a class or been withdrawn from a class may request reinstatement subject to the approval of and conditions set by the instructor. To be reinstated, the student must have been in good academic standing in the course at the time of withdrawal and must provide the instructor with evidence that the extenuating circumstances which necessitated the withdrawal will no longer be a problem.

In certain Health Technologies programs, if the student exceeds the 15 percent absence limit after the 60 percent date, penalty points may be imposed when the student is required to fulfill licensure certification or program accreditation requirements.

Class Absences (Revised September 2010)

Absences are calculated from the first class meeting, not from the student’s first attendance date. Hence, students entering late may have already accumulated part of the absence limit which varies according to the contact hours of class.

Excused Absences

An excused absence is defined as a planned absence.

Purpose

The N.C. General Assembly has enacted legislation requiring community colleges to adopt a policy that authorizes a minimum of two excused absences each academic year for religious observances required by the faith of a student. (See 23 NCAC 2C .0213 School Absence for Religious Observances for more information.)

Policy
Durham Technical Community College students are allowed one excused absence per class per term for a planned event or observance.

Procedure

Students who wish to use the excused absence must complete and submit an Excused Absence Notification form at least 14 calendar days in advance of the day of the scheduled absence. All class work missed due to an excused absence must be made up. The instructor, in consultation with the student, will identify a deadline for submission of the work that is appropriate to the requirements of the class but no later than five working days after the day of the scheduled absence.

 

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1637 Lawson Street
Durham, NC 27703
919-536-7200

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